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Make sure the References tab is active so you can see the Table of Contents controls on the left. Step 2 Click the “Table of Contents” button and choose one of the available preset styles. Step 3 Word looks through your document and uses the headings to generate the Table of Contents.
How to create a Table of Contents. Apply the built-in Heading styles to the headings in your text. In Word 2003 and before: Insert Reference Tables and Indexes. Click on the Table of Contents Tab. In Word 2007 and Word 2010: References Table of Contents choose an option from the menu. Creating a table of contents in a Microsoft Word document is a two-step process.
First, identify the text that you want to appear in the Table of Contents. Second, tell Word to insert the Table of Contents. Having created your Table of Contents, you can then customize it in several ways, to suit your needs. On this page. Identify the text that you want to appear in the Table of Contents In your document, click within the first major heading that you want to appear in the Table of Contents. Apply the Heading 1 style to that paragraph. The easiest way to apply the Heading 1 style is:.
in Word 2003 and earlier: click the Style box on the Formatting toolbar and choose Heading 1. in Word 2007 and Word 2010: on the Home tab, in the Styles group, click the Heading 1 thumbnail. If these don't appeal to you, there are several other. In the same way, apply the Heading 1 style to other major headings in your document. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-headings etc.
If you don't like the way the heading styles look (eg, you want a different font or font size or colour), don't format the text directly. Create the Table of Contents Word 2003 and earlier versions. Click where you want your Table of Contents to appear.
Display the Table of Contents dialog. To do that:. In Word 2000, choose Insert Index and Tables. In Microsoft Word 2002 and 2003, choose Insert Reference Index and Tables. Click on the Table of Contents tab.
Word 2007 and Word 2010. Choose References Table of Contents. Choose one of the following items on the menu. There may be custom tables of contents on your menu. If you click the thumbnail for a custom table of contents, your table of contents will be inserted into a content control. (There is further information about content controls below.). There are two built-in 'automatic' tables of contents: Automatic Table 1 and Automatic Table 2.
![How To Set Headings For Table Of Contents In Word On Mac How To Set Headings For Table Of Contents In Word On Mac](/uploads/1/2/5/5/125502858/840067029.jpg)
If you click the thumbnail for either of these, your table of contents will be inserted into a content control, and Word will add a heading. (There is further information about content controls below.) The only difference between the two is the text of the heading ('Contents' and 'Table of contents'). There is a built-in 'Manual Table'.
This takes you back to the era of the electric typewriter. If you like typing things out for no good reason and your life expectancy is a lot longer than mine, this is for you. At the bottom of the menu, you can choose Insert table of contents.
This displays the Table of Contents dialog that was also in earlier versions of Word. If you want two or more tables of contents in one document, you must choose this option for at least the second and subsequent tables of contents. Using a table of contents content control in Word 2007 or Word 2010 You can use the content control to manage your table of contents (Figure 1).
Figure 1: A table of contents in a content control If you attempt to insert another custom or built-in table of contents that will be placed in a content control, then the new one will over-ride the existing one. If you want more than one table of contents in a document, use the 'Insert table of contents' menu option for all, or at least the second and subsequent, tables of contents. How to create a custom table of contents and have it appear on the Table of Contents menu in Word 2007 or Word 2010 You can save a custom table of contents and have it appear on the References Table of Contents menu. Insert your table of contents into any document, and adjust it to suit your needs. Add text above and/or below the table of contents as required (for example, add a heading 'Table of Contents', preferably formatted with the built-in TOC Heading style).
Select the text above, the table of contents, and the text below. Insert Quick Parts Save Selection to Quick Part Gallery. In the Create New Building Block dialog:. give your table of contents a name. in the Gallery list, choose Table of Contents. in the Category list, choose 'Create new category' and name your new category. click OK.
You can now insert your table of contents using References Table of Contents. It will be inserted into a content control, like the built-in tables of contents. Word displays entries in the menu in alphabetical order by category. Sadly, there are few letters in the alphabet before the 'B' for 'Built-In'.
If you want your custom tables of contents to appear before the Built-In category, but there is no name between 'A' and 'Built-In' that suits you, then put a space at the beginning of the category name. For example, name your category ' Shauna'. A space is alphabetized before a letter, so ' Shauna' will be displayed before 'Built-In'. Customize the Table of Contents (if you need to) How to change the look of the headings in the document. This article is copyright.
You may, however, print any page on this site for your own use or to distribute to others, as long as you give it to others in its entirety, with no changes. The creator of ShaunaKelly.com, Shauna Kelly, passed away peacefully on Wednesday November 16, 2011 after a long battle with ovarian cancer. If you are requesting permission to re-use any information on this site, then you may do so with appropriate acknowledgement of her work. If her words, thoughts or pictures have helped you, or made money for you, then please consider making a donation in her name to the.
Quick reference to numbering headings and paragraphs in Word 1 Don't use the pretty numbering or bullet buttons on the toolbar or the ribbon. They look inviting, but they're not what you need. 2 Don't use the toolbar numbering or bullet buttons. They're not what you need either. 3 Apply styles to your headings, preferably Word's. 4 the styles so you can have the font, paragraph and other formatting to suit your needs. 5 Modify the numbering and indenting by modifying the numbering settings of the Heading styles.
The styles will manage the numbering and the indents. Managing numbered headings and outline numbering in anything but the simplest of Microsoft Word documents can easily drive you crazy. You seem to go round and round in circles, and never end up with what you want. And just when you get close, it falls to pieces. You are not alone!
This page lays out the basics of how to set up outline numbering in Word. For more details, see the links at the bottom of this page. The key is to use Styles. Since there are good reasons for using Word's built-in Heading styles, this page concentrates on using those Heading styles. How to set up numbering depends on which version of Word you have How you set up numbered headings depends on. Five other things to think about Once you have your numbering set up the way you want it, there are some other things to think about:. Let's say you just created a paragraph in Heading 1 style.
Now, you press Enter to go on to create the next paragraph. What style will that paragraph be in? You can modify a style to stipulate the style Word uses for the following paragraph. So you could set it up so that, when you're entering text, a Heading 1 will be followed by a Heading 2. And, you could set it up so that a paragraph in Heading 2 will be followed by a paragraph in style Body Text. Make sure that 'Automatically update' is not set for any of your Heading styles.
Something that updates automatically sounds like such a positive thing to have! In fact, if you leave it ticked, it will drive you bonkers. Modify the style to un-tick 'Automatically update'.
In your document, choose Tools Templates and Add-Ins. Make sure that 'Automatically Update Document Styles' is not ticked. Because if you leave it on, you risk upsetting your numbering. If you need to update the styles in your document from its template, see at the MS Word MVP FAQ site.
It took a while to set up all your numbering. If you want your hard work to be available to all your new documents, modify each Heading style and tick the 'Add to template' box.
That will save your style settings in your template. Next time you create a new file your outline numbering settings will be available. Alternatively, create a new template just for outline-numbered documents. To do that, get your numbering just so, delete all the text and save as a Template, not a Document by choosing File Save As and set the Save As Type to 'Template'. Next time you choose File New your new template will be available, complete with your outline numbering settings. Why go to all this bother? One of the huge advantages of setting up your numbering using the appropriate styles is that you can use Word's outline view, which is incredibly powerful.
There's a comprehensive description at on the MS Word MVP FAQ site. Too good to be true? All sounds too good to be true?
When you've finished getting your numbers right, you might be interested to read some of the material the MVP people have put together on numbering. Start at the, click FAQ and then Numbering. Grateful acknowledgement Almost everything I learned about Word's numbering I learned from the Word newsgroups (especially the ) and from the MS Word MVP FAQ site. The contributions of John McGhie (especially his article about on the MS Word MVP FAQ site) and Dave Rado are significant. The current page represents a mere summary and application of some of that work.
This article is copyright. You may, however, print any page on this site for your own use or to distribute to others, as long as you give it to others in its entirety, with no changes. The creator of ShaunaKelly.com, Shauna Kelly, passed away peacefully on Wednesday November 16, 2011 after a long battle with ovarian cancer. If you are requesting permission to re-use any information on this site, then you may do so with appropriate acknowledgement of her work.
If her words, thoughts or pictures have helped you, or made money for you, then please consider making a donation in her name to the.